SSAR 2015 FAQ

How do I choose a roommate for a double room in the dormitory?
The process of identifying and matching roommates in the dormitory will occur after you have registered and requested a bed in a double room. Everyone who has registered and reserved a space in a double room will be contacted via e-mail with a request to identify any desired room-mate preferences. We will do our best to match everyone with mutual matches (regardless of gender) at this point in time.

How do I know if my abstract has been accepted by the meeting?
You should have received a confirmation e-mail from the conference organizers in early June if your presentation has been accepted to the meeting.

When is the deadline to submit presentations? Will the available presentation slots fill up?
Abstract submission is currently closed because all of the available presentation slots are full.

How do I contact the conference organizers?
The best way to reach the conference organizers is to send an e-mail to the main conference e-mail address: ssar2015@ku.edu.

Will the conference offer any on-site childcare services?
No, unfortunately the conference is not able to offer any on-site child care services.

How do I sign up for a field trip to the Fitch Reserve, KU Herpetology or Allen Press?
You can sign up for field trips on the main registration form. Space in all field trips is limited and available on a first come first serve basis. In order to optimize availability we request that you do not sign up for a field trip unless you are fairly certain that you are going to be able to attend. If you reserve a spot on a trip and later learn that you will not be able to attend please alert the conference organizers (ssar2015@ku.edu) as soon as possible. We hope to offer additional opportunities to visit the Field Station and KU Herpetology throughout the meeting for those visitors that are unable to join one of the formal tours; however, because we are not yet sure when these extra tours will happen we are unable to accept bookings in advance. Please pay attention to e-mail notifications and social media postings from conference organizers for additional information.

Do I need to purchase picnic tickets in advance?
Yes. Please contact conference organizers - ssar2015@ku.edu - if you have already registered, but would like to add a picnic ticket to your registration.

Can exhibitors participate in SSAR 2015?
The organizers of SSAR welcome exhibitors and vendors to our meeting, and offer the option of exhibitor registration for $550 via our regular registration portal. Exhibitor registration includes one regular conference registration that will permit access to all of the meeting’s venues, events, and associated amenities. Exhibitor registration also includes reserved display tables in the Kansas Union's centrally located Ballroom. Each exhibitor will be provided with six 6' x 30" tables in a U-shaped 12' x 12' configuration that offers 36 sq. ft. of table surface area in a total exhibitor  area of 144 sq. ft. The Kansas Union will host the vast majority of the meeting’s events, including all five concurrent sessions for oral presentations. The Ballroom is at the heart of all meeting activities and will also host the two afternoon poster sessions on Friday and Saturday. We expect high traffic in and around the Ballroom throughout the conference. Exhibitor set-up opportunities will be available on Thursday from 4-8PM and Friday from 7:30-9AM. Exhibitor tear-down can occur either Saturday 6-9PM or Sunday at 1PM. Please contact conference organizers via e-mail (ssar2015@ku.edu) if you have any additional questions about exhibitor opportunities at SSAR 2015.

What if I am a presenter affiliated with the International Society for the History and Bibliography of Herpetology (ISHBH)?
The abstract submission site provides several options for self-categorizing abstract submissions for posters and oral presentations. These options are available under the "Topics" heading on the abstract submission page. One of these options - "history" - was included specifically for members of the ISHBH and other like-minded presenters. Selecting this option is one easy way to identify yourself as someone associated with ISHBH at SSAR 2015. All abstracts that select the "history" topic will be placed among the regular concurrent sessions or poster sessions following consultation with ISHBH leadership.

The advertised Fitch Reserve tours are already full! How can I experience this legendary herpetological destination locale?
Indeed, our scheduled tours of the eastern Kansas field sites of legendary snake ecologist Henry Fitch have already filled to capacity. With two weeks yet to go before our registration deadline (15 May) we were pleased with the outpouring of enthusiasm for this very special SSAR 2015 event! In response to all the interest, George Pisani has agreed to open up four additional Fitch Reserve tour time slots at 9:00 and 2:00 pm, both Friday and Saturday; with transportation provided from the meeting venue. Sign up now by contacting the conference organizers via e-mail (ssar2015@ku.edu)!

need to make changes to my submitted presentation, how do I do this?
If you need to fix minor errors in your submitted presentation (e.g., formatting errors, list of authors) you can do so by logging into easychair.org clicking on the "My Submissions" tab, selecting the presentation you would like to modify, and selecting the “Update information” option in the upper right corner of the browser window. Editing of submitted presentations will be permitted until roughly three weeks prior to the start of the meetings.

What are the rules for poster presentations?
The boards for pinning posters are 60”W x 40”H. All posters must be smaller than these dimensions. We will provide thumbtacks to pin posters to the boards.

What should I wear to the conference?
Casual dress can be worn throughout the meeting, but you should consider a t-shirt with frogs on it or an aloha shirt if you really want to blend in.

What's the weather going to be like?
Mid-Summer is typically warm, sunny, and humid in Lawrence, KS. Average temperatures are in the high 80s, but days in the high 90s or 100s are not uncommon. Rain is sporadic during the Summer, but thunderstorms are a possibility.

What about tornadoes?
Tornados are a possibility in Lawrence during the Summer, but they are no more common there than they are in most other parts of the central and southern United States. Moreover, peak tornado season in Kansas is generally in April, May or June, with less activity in July and August.